Rental Displays Frequency Asked Questions

Nimlok offers customized rental exhibit solutions and a collection of rental off-the-shelf exhibit displays and accessories to help you achieve your face-to-face marketing goals.

what are rental trade show displays?

Rental trade show displays are displays comprised entirely or partially of rental hardware components. Rental displays are generally a third of the cost of purchasing an exhibit and allow exhibitors the opportunity to experience different types of displays without having to purchase, store and maintain one.


what’s the difference between custom and off-the-shelf exhibit rentals?

Custom rental exhibits are designed by expert exhibit designers and give exhibitors in need of a custom exhibit a more cost-effective option. Exhibitors sometimes choose custom rental solutions to augment their current exhibit assets. For example, if you own 20’ x 20’ exhibit, adding rental components can expand the exhibit without requiring additional storage or maintenance costs. Off-the-shelf rental exhibit are pre-built, time-saving, cost-effective and perfect for exhibitors looking for a fast rental trade show display solution. Renters choose from a selection of rental exhibit kits to find the right fit for their needs.

Rofin - 40x40 - custom modular exhibit


how do I rent a trade show display?

The process of renting a trade show display depends on whether or not you are renting an off-the-shelf kit or a custom rental exhibit.

If you are looking to rent an off-the-shelf kit, first consult with an expert Nimlok dealer to choose the right rental display for your exhibiting needs. After you have selected a rental kit, design and purchase graphics for your display. Once you have finalized your selection, your rental hardware and purchased graphics will be shipped to your event. After your event is over, remove your purchased graphics from the rental hardware, disassemble your rental kit and return rental components.    

Renting a custom exhibit is a similar but more consultative process. Instead of choosing a pre-built kit, Nimlok’s team of experienced exhibit designers work with you to design an exhibit that incorporates a broad range of extrusion and laminate components. Custom rental exhibits may also include purchased components, depending on the needs of the exhibitor. Once you have finalized your custom design, your rental assets and purchased graphics will be shipped to you. We recommend that you hire an Installation & Dismantle team experienced with custom exhibit assembly and disassembly to handle your rental exhibit on the show floor. After your event is over, return components before the return deadline.


what are the advantages of rental trade show displays?

Rental trade show displays are a cost-effective and risk-free way to try different exhibit types until you find one that works for you. Display rentals are also time-saving options for exhibitors looking for a fast face-to-face marketing solution.

Other advantages of rental trade show displays:

Reduces overall exhibit cost, as the exhibit is rented

Faster turnaround times because rental components are standardized

Reduces storage costs as rental components are returned after use

Perfect for first-time exhibitors unfamiliar with exhibit design options             

Good for the infrequent exhibitors in need of a onetime display  

Ideal for companies with exhibit needs that change from show to show             


how many times can I rent the same trade show display?

The cost of renting a trade show display is roughly a third of the cost of purchasing. If you plan to use a rental display more than three times, it may be more cost effective to purchase. However, rental trade show displays reduce need for storage and maintenance. For this reason, some companies may rent more than three times. Evaluate your needs and resources to determine how many times you should rent.


how do I care for my rental trade show display?

It is important to take good care of you rental trade show display because you are liable for all damaged or lost rental parts. 

Tips for maintenance and upkeep:

Follow assembly and disassembly instructions provided with your rental trade show display

Follow packaging instructions when transporting and storing your rental trade show display

Wipe down all surfaces and remove purchased components and graphics from the rental items

Closely inspect display hardware for scratches, dents and blemishes 

Make sure you account for every rental piece before returning your display 


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